For businesses handling a gargantuan amount of data every day, paperwork can be a big hassle. If you are someone who depends primarily on paper-based documentation to store critical information, you may be facing a range of problems related to cost and efficiency.
Paperwork is inherently slow and impedes your pace of doing business, resulting in lower productivity. Plus, paper occupies a lot of physical space and so poses limitations on the amount of information that you can store at any point in time. Physical documents have to be kept nearby for easy access, restricting you from working from a remote location.
In addition, paper-based documentation comes with a range of expenses. You need to buy different types of paper supply as and when required. The shipping and transportation of these supplies cost money-all this adds up to become a significant expense. Then, all your efforts in maintaining paper-based documentation can go down the drain if your paperwork gets somehow damaged, lost or stolen.
Fortunately, in this age, we have a solution to avoid all this hassle-cloud storage. Cloud storage is nothing but a framework that stores your digital data in an online space comprising multiple servers and locations. Typically maintained by a cloud service provider, cloud storage solutions are virtualized systems that can be accessed through a remote location.
How does the Cloud Storage Work?
Cloud solutions store data in a virtualized space composed of multiple servers and locations. These are sold and maintained by cloud service providers. Businesses buying cheap cloud storage in India from these providers store and access critical data in an online space. Popular cloud storage service providers include Microsoft Office 365, Google Drive and Dropbox. These providers are responsible for maintaining the physical environment where the servers are housed as well as its accessibility, for which they charge a fee.
Before the cloud became mainstream, companies relied on cumbersome external storage devices such as compact devices and floppy discs for storing information. Now, with the cloud technology gaining ground, the same businesses are switching to cloud storage.
What are the different types of Cloud Storage Models?
Cloud storage architecture comprises many different elements-front-end platforms, back-end platforms, cloud-based deployments, databases and applications. Different kinds of architectures result in the creation of different cloud models: public, private and hybrid. You can choose one or the other depending upon the unique needs of your business.
Public clouds include the services offered by Amazon, Microsoft and Google. This service providers manage a large pool of computing infrastructure-hardware, software-and deliver it as a service over the internet. The resources of a public cloud are shared among multiple subscribers; so a public cloud is more economical than its private counterparts (discussed below).
Private clouds are meant to be used by a single organization only. They are housed on the premises of the client or a third-party and are protected by robust firewalls. Since it is reserved for a single organization, a private cloud can be customized to meet the specific needs of the client. Private clouds are suitable for companies handling sensitive customer information or those subject to stringent government/industry regulations.
Hybrid clouds are a combination of public and private clouds. They are designed in such a manner that the two platforms can interact seamlessly and move data/applications between them. Hybrid clouds merge the scalability of a public cloud with the security and customizability of a private cloud. So, companies can store sensitive data on the private cloud and regular, frequently-accessed data on the public cloud.
What are the Pros and Cons of Cloud Storage?
Now that we have a fair understanding of what cloud storage is all about, let’s look at the pros and cons of using it for your business.
The data stored on the cloud can be accessed from anywhere, anytime (unlike paper-based documentation). All you require is an internet connection. Users can drag-and-drop files from anywhere to store on the cloud. Even those with negligible technical knowledge can save, edit and remove documents on the cloud with the utmost ease.
Cloud lets you synchronize files and other documents across multiple access points-PC, mobile or laptop. This eliminates the burden of transferring files from one device to the other. If you make changes in one document, the updated version of the document will be available on all the devices.
Cheap cloud storage in India is great for maintaining seamless collaboration with co-workers, clients and others. With a cloud solution in place, multiple users can work on a single document concurrently. They can collaborate in real-time to access, edit and share files across different locations.
Cloud storage offers an immensely scalable environment that you can expand as and when required. This feature lets you access surplus space when the needs of your business grow.
Cloud service providers typically store multiple copies (three or more) of your data across different servers and locations. So, even if servers in one location crash for some reason, the others keep up and running. This ensures that your data remains immune to any kind of hardware glitches.
Buying computing infrastructure to store business data results in wastage of money and other resources. Often, companies purchase far more than what they can use and, later on, are left with unutilized physical space.
In a cloud storage service, companies need to pay only for the storage space they actually require. They can easily scale up (or down) the space depending on the needs of their business.
As the cloud stores information in a remote location, it is vulnerable to security breaches. Compromised user credentials and data breaches are commonplace in the cloud space. No wonder, businesses find it difficult to entrust a third-party with confidential data, which if lost or misplaced, can lead to drastic repercussions.
Lack of Expertise
As the cloud technology continues to evolve, companies are switching more of their data to the cloud. Some of these have a hard time keeping up with cloud tools and technologies. They lack the expertise to manage the cloud.
How to Choose the Right Cloud Storage for your Business?
When choosing the right cloud storage, there are few things to keep in mind. As cheap cloud storage in India comes in different models, you first need to decide which one can fulfill your business needs.
Many public cloud platforms offer free storage up to a certain limit after which you need to pay a monthly subscription fee for buying additional space. If you lack the time and resources for handling in-house cloud storage and security isn’t a big issue for you, a public cloud solution can be the right fit for your business.
On the contrary, if you need to maintain a high level of control over your data and have the time and resources to manage it internally, private cloud storage can be a suitable option. And if you want the best of both worlds, choose a hybrid cloud model.
Whichever model you are choosing, conduct adequate research before finalizing your service provider.
Make sure to carry out due diligence on areas like:
- How does their pricing compare with other providers in the marketplace?
- Do they have an impeccable track record in serving clients, especially the ones belonging to your industry?
- Which type of cloud services are they offering-storage, backup?
- How much network time have they mentioned in their SLA? Do they actually offer this?
- Which security features do they offer in their plans?
- Do they have a robust mechanism for disaster recovery? What about their back up frequency?
- Are they offering any kind of assistance in migration?
- Can they claim ownership of your data and share it with a third-party when you plan to switch to a new service provider?
Stay Ahead of the Curve with Premium Cloud Storage
Cloud storage is great for storing and accessing your business-critical data. The scalability, agility and accessibility offered by the cloud technology are helping millions of businesses across the world enhance productivity, eliminate operational bottlenecks and deliver unprecedented performance.
At Go4hosting we offer the full spectrum of cloud solutions at highly competitive prices. You can pick and choose the one that aligns with your needs and acquire a competitive advantage.